Your photography business, finally organized.
Booking, contracts, payments, questionnaires, and gallery delivery — all in one 10-minute setup. So you can stop managing and start shooting.
SJMATrusted by wedding & portrait photographers across the US
You became a photographer to create — not to chase contracts.
Every week you spend hours on admin that should take minutes: scheduling emails, resending contracts, reminding clients to fill out questionnaires. Your CRM should handle all of it — automatically.
5+ Hours a Week on Admin
Manually sending contracts, chasing deposits, and copying session details between apps. Time you could spend editing, marketing, or simply resting.
“I spend more time emailing clients than actually shooting.”
Tools Built for Everyone Else
Most CRMs serve wedding planners, designers, and consultants too. For photographers, half the features are irrelevant — you’re paying for tools you’ll never open.
“I just need booking, contracts, and gallery delivery. That’s it.”
Paying More for Less
Generic CRMs charge $40–$60/month and still don’t automate the photographer workflow. The alternative — stitching together Calendly + DocuSign + a gallery app — costs the same with zero automation.
“The math never works out.”
One booking triggers everything.
Configure your workflow once. Every new client follows the same sequence automatically — contract, questionnaire, reminders, gallery delivery. You don’t touch it.
Configure your sequence once. PhotoDesk runs it for every new client — indefinitely. You can customize timing, edit email templates, and add or remove steps any time.
From inquiry to delivered gallery — one workflow.
Seven steps. That’s every photographer’s client journey. PhotoDesk handles each one — so your clients book, sign, pay, and receive their gallery without you sending a single email.
Set Your Availability
Mark the days you shoot and block dates you're unavailable. Clients booking online only see dates you're actually free — no double-bookings, no back-and-forth scheduling.
Booking + Scheduling
Your branded booking page captures inquiry details and lets clients choose a session time — without you touching a single email.
Contracts + E-Signature
Photography-specific contract templates ready to send in one click. Clients sign from any device, no account required.
Deposit + Invoice
Set your payment link once — PayPal, Venmo, GCash, Stripe, bank transfer, anything — and clients see exactly where to send their deposit after signing. Send the final invoice in one click when the job is done. No platform fees. No lock-in.
Client Questionnaires
Shot-list and style questionnaires built for wedding and portrait photographers. Pre-loaded with the right questions. Send to any client in one click from your dashboard.
Gallery Delivery — Any Platform
The step every other CRM gets wrong. PhotoDesk doesn't have a gallery platform. It works with the one you already use. Link your Pixieset, Pic-Time, ShootProof, or Google Drive album — your clients get it in one click without creating an account.
Client Portal — One Link
Every client gets a permanent booking page with their contract, questionnaire status, and gallery link — all in one place. No login required. No hunting through old emails. Send it once; they bookmark it forever.
Everything a photographer needs. Nothing you don’t.
Automations, conditional workflows, mini sessions, interactive proposals, CRM pipeline, revenue tracking — all included in every plan. No feature paywalls.
Workflow Automations
Build a sequence once. Every new booking runs it automatically — contract sent, questionnaire dispatched, reminders scheduled. You focus on shooting; PhotoDesk handles the rest.
Configure once. Runs for every booking. No per-trigger fees.
Conditional Workflows
Wedding clients and portrait clients need different sequences. Build if/then branches — different shoot types trigger different automations, automatically. No competitor under $30/month offers this.
Branch by shoot type, payment status, questionnaire completion, or booking source.
Interactive Proposals
Your clients choose their package and the contract fills itself. Price, deliverables, and deposit auto-calculate from their selection — no copy-pasting between systems.
Multi-package display with add-ons. Price, deliverables, and deposit auto-calculate.
Mini Session Management
Create a time-slot booking page for holiday or seasonal mini sessions. Clients self-select their slot — available slots auto-decrement when booked, no manual tracking.
One event creates an entire booking grid. Slots auto-decrement when booked.
CRM Pipeline View
Every client and lead in one place. See your full pipeline — Lead → Inquiry → Booked → Complete — and click any contact for their full booking history and communications.
Contacts auto-created from bookings and inquiries. Search, filter, and tag.
Google Calendar Sync
Every confirmed booking drops straight into your Google Calendar — and blocks that date from new inquiries. Your calendar is always accurate, in real time.
Two-way sync: PhotoDesk reads your Google blocks so clients never see dates you've already committed.
Smart Contract Auto-Fill
Contracts populate automatically with client name, session date, location, and package price the moment a booking is confirmed. No copy-pasting. No typos.
Template variables pull from the booking form. Review and send in one click.
Booking Rules
Set buffer time between sessions, minimum advance notice, and maximum days out. Your booking page enforces your rules — so clients can't book back-to-back shoots or same-day inquiries.
Buffer time, lead time, advance limits — all configurable per session type.
Revenue Dashboard
See your booked revenue, pending payments, and completed jobs in one view. Know exactly where your business stands without opening a spreadsheet.
Tracks booked vs. collected. Surfaces overdue invoices. No accounting software required.
Pre-Shoot Reminders
7-day and 48-hour reminders sent automatically to every booked client. Clients arrive prepared; you send zero manual emails.
The 7-day reminder nudges clients to complete their questionnaire. The 48-hour sends shoot date, time, and location.
Keep the gallery you already love.
You’ve spent years building client galleries on Pixieset, Pic-Time, or ShootProof. PhotoDesk doesn’t replace them — it works alongside them. Link any gallery URL and your clients get it in one click.
No migration. No duplicate subscriptions. Three years of client galleries stay exactly where they are.
Live in 10 minutes. Not 10 hours.
PhotoDesk ships with pre-built wedding contract templates, shot-list questionnaires, and a configured automation sequence. Your first booking page is live and automated before your coffee gets cold.
Connect your Google Calendar, link your gallery platform, and start taking bookings. No onboarding calls. No weekend setup marathons.
How PhotoDesk compares.
We built PhotoDesk to include everything photographers actually need — at an honest price. Here’s how that stacks up.
| Feature | PhotoDesk $17/mo | HoneyBook $36–$59/mo | Sprout Studio $19–$69/mo | Tave $22+/mo |
|---|---|---|---|---|
| Workflow automations | Essentials only ($59) | Grow+ plan only | ||
| Conditional logic (if/then branching) | ||||
| Mini session management | ||||
| Interactive proposals | Essentials+ | Limited | ||
| CRM pipeline view | ||||
| Google Calendar sync | ||||
| Smart contract auto-fill | Limited | |||
| Platform-agnostic gallery delivery | Needs ShootProof | |||
| Custom domain for booking page | Pro+ plan | |||
| Built for photographers | Generic platform | |||
| No client login required | ||||
| Setup time | 10 minutes | Hours to days | Hours | Hours |
Pricing as of March 2026. No promotional rates.
Photographers love the simplicity.
Real feedback from wedding and portrait photographers using PhotoDesk every day.
“I set up PhotoDesk on a Sunday morning and had my first automated booking by lunch. Contract sent, questionnaire scheduled, reminder queued — all without me touching anything. I genuinely got emotional about how much time this saves.”
“The gallery delivery sold me. I have three years of Pixieset galleries and I was not about to migrate them. PhotoDesk just links to whatever URL I give it. My clients get one link for everything — contract, questionnaire, gallery. So simple.”
“I went from spending 5 hours a week on admin emails to spending zero. Contracts go out automatically, reminders send themselves, and clients say the booking experience feels really professional. Best $17 I spend each month.”
Simple, honest pricing.
Every plan includes automations, contracts, questionnaires, and gallery delivery. Pick the size that fits — upgrade or cancel any time.
Solo
Everything one photographer needs. Nothing more.
- 1 photographer seat
- Up to 3 session types
- Unlimited bookings
- Workflow automations + conditional branching
- Mini session management (time-slot booking pages)
- Interactive proposals — client picks package, contract auto-fills
- CRM pipeline — full client contact history
- Google Calendar sync
- Smart contract auto-fill
- Booking rules (buffer time, advance limits)
- Contracts, invoices, questionnaires
- Platform-agnostic gallery delivery
- All photography templates included
- Email support
Pro
For photographers ready to scale their workflow.
- Everything in Solo
- Unlimited session types
- Revenue dashboard
- Client portal + branded booking page
- Custom domain for booking page
- Priority support
Studio
For studios with multiple photographers and team workflows.
- Everything in Pro
- Multiple photographer seats
- Studio branding + white-label client portal
- Team analytics and shared revenue dashboard
- Shared job board for team
- Dedicated onboarding call
14-day free trial on all plans. No credit card required to start.
Common Questions
Get organized in 10 minutes.
Set up your booking page, connect your calendar, and let PhotoDesk handle the rest. Your clients book, sign, and pay — you show up and shoot.
14-day free trial. No credit card required. Cancel anytime.